A conference runs on the assumption that people are where the agenda says they are.
Convention transport is a scheduling problem with a thousand moving parts: arrivals spread across several days and multiple airports, hotel blocks scattered across a city, a keynote program that cannot start late, and a closing where everyone leaves at once or staggered throughout the day. We approach this as a cohesive program, rather than a collection of individual bookings.
What a convention program covers
- Arrival and departure management — meeting delegates across FLL, MIA, and PBI/DJT over multiple days
- Hotel-to-venue shuttles — running on a published loop so attendees can plan around it
- VIP and speaker transport — dedicated vehicles for people whose time is the tightest
- Evening and offsite events — moving the whole delegation to a dinner or reception and back
- On-site coordination — on-site coordinators are available upon request; fees vary based on requirements
A single point of contact for your program
One coordinator manages your arrival windows, hotel-to-venue loops, and VIP moves as a single program instead of a stack of separate bookings — so when a flight shifts or a session runs long, the fix happens on our end, not yours.
Venues we serve
South Florida’s convention calendar centers on the Broward County Convention Center, the Miami Beach Convention Center, the Miami Airport Convention Center, and the Palm Beach County Convention Center, plus the larger resort properties that host their own events.
Planning window
It is best to scope large programs four to six weeks in advance. However, you should still reach out with late inquiries, as our availability is the only limiting factor, not our willingness to help.
Working with your planner
Our logistics team will work with your event planner or group coordinator to ensure that your clients and executives receive the highest quality service. From on-site coordinators to chauffeurs to our dispatch team, ApexBCS has you covered.